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Earlier this year I attended my first ever National Art Ed Convention. As I proudly walked around New Orleans with my hot pink “First Time Attendee” ribbon stuck to my lanyard, I started to make some mental notes on a few items I was so thankful to have brought with me as well as a few I wish I had not forgotten. Whether you plan on attending your state conference or NAEA this year, make sure to keep this list handy!
I’m sure that most of us almost always have our phones nearby, but I was certainly glad I had mine. Convention centers can be much larger than you imagine. Having a phone handy can help you find your colleagues, figure out your schedule, and give you a map of the city you are in. Even if you don’t have a smartphone, you can still use yours to stay in touch with friends and colleagues, make dinner reservations, or call a cab.
Sure, many of us have phones that are smart devices, but sometimes the screen is just a bit too small for my liking. Taking an iPad or tablet to a conference can help you go paperless. I saw plenty of people taking notes on screens as they listened to the sessions being presented.
Most of our smart devices and phones have cameras, but this photographer knows that a real camera can give you the quality and clarity you want. Your phone or another device may be fine for snapping photos during sessions, but you may want to capture the city and the conference experience itself with a much nicer camera.
Okay, okay…they don’t have to be cute. I usually stand by the statement “one must suffer for beauty,” but I started to rethink that when my fashionable heels gave me blisters on my feet. In just one day at the conference, my FitBit was telling me I had walked 17,598 steps (for me that’s 7.36 miles!). Pick a pair of comfortable shoes that can stand up to the mileage.
It doesn’t matter if you’re in New Orleans or New York, the air conditioning in the conference hall may blast you back to the North Pole. Bring a jacket or wear layers so you can stay comfortable at all times.
You’ll most likely receive a free bag when you register for a conference. Exhibitors are happy to fill that bag with all the wonderful products they want you to buy. But I’ve found a better solution is to bring a backpack. You can still stuff it full of swag, but it is much easier on your body. Plus, you’ll have your hands free to grab as much swag as you can before they ask you to leave.
Maybe it is just me, but everything seems more expensive when you’re in a big city. I’m pretty sure I paid $10 for a tall glass of ice and a teaspoon of Mint Julep one night. That being said, during the conference make sure to bring a snack with you. There were days that I was so busy with sessions that I didn’t even get to eat lunch. Luckily, I had snagged a few pieces of fruit from breakfast at my hotel to carry me over until dinner.
Bring a colleague, friend, or spouse with you to the conference. It can cut down on costs and secure that you’ll always have someone to socialize with. Another bonus? You can go to twice the number of sessions and swap notes later!
Never in your life will you be around so many people who do what you do and want to connect. It doesn’t matter if you’re a pre-service art teacher or the president of the NAEA. You will want to have business cards on hand to help you network.
Sometimes swag is free and sometimes exhibitors ask for some contact information before they hand over the goods. If you plan on hitting up the exhibitor’s hall, brings some preprinted address labels that have your school information. Not only will this save you from getting a hand cramp, it will save you time and allow you to see more of what the conference has to offer.
If you’ve never gone to a conference before, I highly recommend it! If you’re nervous, check out this article from our archives to help conquer your fears!
What essential items do you always bring to conferences?
What did you forget to bring with you to a conference that you wish you hadn’t?