How To Use Simple Sticky Notes to Organize Your Entire Life

sticky notes title
I consider myself to be very organized. But, there are times when it becomes difficult to keep all of my calendars, organizers, planners, and to-do lists straight. At the end of last year, I had major tasks to complete for school and other aspects of my professional life to attend to. In addition, I was also experiencing big changes in my personal life. I found I was writing and re-writing lists and wasting so much time trying to manage everything. I decided I needed an extremely cheap way to get all of my LIFE to-do’s in one place. I wanted the system to visually represent each aspect of my life and be something I could physically manipulate.
sticky notes

The result is my sticky note whiteboard system.

I have the board divided by days of the week, the weekend, and the future. Each major aspect of my life has been assigned a color of sticky note. Color coding helps me quickly visualize where I need to devote my time for the week. It also makes the numerous sticky notes less intimidating! In addition to major tasks, the board helps me keep track of the smaller tasks I might not write in my planner. If I don’t complete a task, and it wasn’t due at that time, I just slide it over into the next day.
full calendar
There is something to be said about crossing an item off your to-do list. Or, throwing away a “completed” sticky. It also helps to write things down when you are feeling overwhelmed. This method serves both of these purposes.

Now, don’t get me wrong, I still make lists and maintain my planner. But, this board helps to arrange everything I need to do in ONE place. I plan out my week on Sunday nights. This helps me to prepare for the week and gets me back into the weekday mindset.
There are many ways you can adapt this for yourself! I want to hear how you stay organized! Bonus points for pictures!

How do you stay organized? Do you prefer written or digital planning and to-do lists?
Do you have a command center at home that helps you and your family stay organized?


Alecia Eggers Kaczmarek


Alecia is an elementary art teacher in central Iowa who is passionate about teaching and reaching her students with an innovative and meaningful arts education.


  • Mr. Post

    During staff meetings I write down all of the stuff I need to do on a piece of paper. Then I promptly lose this paper for a couple of weeks. When I find it in the future, I look at it and realize I have completed everything on the list.

    I am pretty sure just the act of writing it down relieves me of any stress associated with having to remember the tasks. I always use this method on plane flights on my way to vacation. Write it all down, and then don’t worry about.

    There is a Zen saying I like “Practice not-doing and everything will fall into place.” — Lao Tzu

    • Claire S

      Love that Lao Tzu saying, as well! Sometimes I send an email to myself if it’s something I need to do in the next day or two…

    • Diana

      Ha! Yes I like the zen quote!

    • Alecia Eggers

      Haha yes – there is absolutely something to just writing something down!

  • Diana

    Great idea Alecia! I got rid of my planner book a few years ago and use my iPhone list maker. Never thought of color coding areas of my life though. My colors are just random. But these digital lists and some sticky note reminders are generally helpful. I do go through patches of feeling overwhelmed and your system might work for me. Thank you Alecia!

    • Alecia Eggers

      That looks awesome Diana! Thank you for sharing! What’s the app called?

      • Diana

        Thank you! I don’t think it is an app. It just came already installed on my iPhone I believe. I have iPhone 6 Plus. But I’ll check again if it’s an app.

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